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How to do Business with COHB
If you are a firm doing business in the State of Florida, you must register your firm with the State. This allows your business to have the legal standing to conduct business. The State of Florida website to incorporate a business is Sunbiz.
All governmental entities require that a firm provide proof of the firms’ incorporation in order to do business with the government entity.
All governmental entities require that a firm provide proof of the firms’ incorporation in order to do business with the government entity.
Quotes –Departments do the request for quotes
- 3 written quotes are needed for $5,000.01 to $50,000
- Insurance is needed if vendor is coming on City premises or doing off-site work on property that belongs to the City
Formal Bid - Procurement Department is in charge of releasing formal bid
- Used when there is a clear scope of work for the services
- Budget for work is $50,000 or greater
- References are checked
- Award of contract is to the low price (lowest responsible responsive bidder)
- Insurance is required
Request For Proposal (RFP) -Procurement Department is in charge of releasing formal RFP
- Budget for work is $50,000 or greater
- Used when there is no clear scope of work and services
- Award of contract is based on Rating via the Evaluation Selection Committee that presents findings to the City Commission
- Insurance is required
$1 to $25,000 Professional Services
Each Department is able to purchase through a non-formal process.
$1 to $50,000 Goods and Services
Each Department is able to purchase through a non-formal process.
If your firm currently has a contract with another City
Each Department is able to “piggyback” the contract up to $50,000 without requesting Commission approval.
$50,000 and greater
Procurement Department releases a formal solicitation, Bid, RFP, etc.
Opening Bids
- Bids are received by the due date through DemandStar.com.
- Bids for construction projects or repairs on a public building are opened publicly and the price is read.
- The Procurement Department reviews all submissions and creates the tabulation sheet.
- The tabulation sheet is forwarded to the user Department. The user Department prepares an agenda item for award of contract to be awarded by the City Commission.