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How To Become A Vendor

Vendor Self Service (VSS)

The City of Hallandale Beach is pleased to announce the implementation of Vendor Self Service. Vendor Self Service (VSS) provides vendors with web-based access to the City’s database for vendors to see their company’s information, such as listing of the vendor’s current 1099 data, purchase orders, invoices, and checks. Furthermore, VSS offers the ability to upload attachments related to the vendor’s files. The VSS provides the City with your vendor information. Using VSS, vendors can enter and maintain their contact and remittance information, discount and payment terms, designated contact persons, and the list of commodity codes that represent the goods and services the vendor can provide. 

1.     Registration is required to do business with the City of Hallandale Beach.  NOTE: If you are an existing vendor you were sent via email your Vendor ID from the Procurement Department.  You must enter the additional information under "Existing Vendors Only", Vendor ID (provided to you via e-mail) and your Federal Identification or Social Security number (without any dashes) and Click “Continue.” Do not create a new Vendor ID for your firm, use the Vendor ID already sent to you.
 

2.     Very Important:  If your firm wishes to receive notices for requests for quotes and for formal solicitations (bids, RFPs, etc.), your firm MUST choose the correct Commodity Codes from the list of commodity codes provided.  If your firm does not choose commodity codes your will not be notified of formal and informal purchase needs from the City.

3.     It is your responsibility to update any of your firm’s information as it is required.  If you change your business address, phone, fax, contact, and email you need to do so on the site by utilizing your Vendor ID.  If you have changed the business name, first email the Procurement Department, at:   and follow the instructions provided by the Department staff.

 

Please use the link below to begin your registration. Please follow the directions on the Website (also seen below).

https://hallandalebeach.munisselfservice.com/Vendors/default.aspx 
 

Instructions for Registration:


Step 1: Create a User ID and Password. Your User ID can be between 5 and 15 characters. Your Password must contain letters, numbers, and at least one non-alpha numerical character. Click “Continue”

Step 2: Provide your firm’s information. The City will deliver all Purchase Orders via e-mail. Please ensure you provide a valid e-mail address.  
For Vendor Type use: General Vendors
Note: Disregard “Payment Terms and Bank Information. Click “Continue”.


Step 3: Enter your Remittance information. You will be required to list an e-mail address. Disregard the Bank Information. Click “Continue.”
 
Step 4: Enter the contact information and select only E-Mail as preferred method for receiving purchase orders.  Please note: we will NOT be using the Mail or fax method of delivery. Click “Continue.” 
 

Step 5: Review and verify all your information.  Click “Register” at the bottom of the page and your information will be delivered to the City for review. 

Step 6: You MUST update your profile with commodity codes so that City Departments may request your services. The City uses the National Institute of Public Procurement (NIGP) Commodity Codes five (5) digit class item code. The NIGP Commodity and Service Code is to bring order and efficiency by utilizing a uniform code system. If your firm wishes to receive requests for quotes and notifications for formal solicitations, your firm MUST choose the correct Commodity Codes from the list provided.

-         Click My Profile
-          Click Commodity Codes – Search by keyword
A message will show every time a search is done, it is NOT an error. Click OK
 

Step 7: Please upload your W-9 and Certificates of Insurance as attachments in order to remain up-to-date in the system. 

-          Click My Profile
-      Click Attachments

If you have any questions or concerns please contact the Procurement Department at   or (954)-457-1333


Local Vendor Preference

Please note that the City of Hallandale Beach has a Local City of Hallandale Beach Local Vendor Preference (LVP).   The LVP may be granted to local vendors that will be utilized as vendors, contractors or subcontractors to perform the task/project. The proposer/firm must provide for each specific element(s) of work to be performed the name of each local vendor that will be utilized and will be responsible for performing the work for this task/project.  Firm must provide the dollar value of such work as a percentage of the total quote/contract value.

If a Firm meets any of the following LVP Tiers, as stated below, Firm must submit the forms stated below for the applicable Tiers when Firm submits the quote in order to be considered and be granted the LVP.

Tier 1 LVP 

A firm will be granted LVP  Tier 1 if it the owner of the business is a resident of the City of Hallandale Beach and has a valid homestead from Broward County Property Appraiser’s in the City’s limit  AND the resident owns a business within the City limits with a valid Business Tax License issued by the City.

In order to obtain Tier 1 LVP, Firm must provide, with submission of this quote:  a) copy of Broward County Property Appraiser’s for owner of business, and b) Business Tax License issued by the City of Hallandale Beach.  Both items, a and b, must have been issued (be dated) at least one (1) year prior to the due date of the quote stated above.

Tier 2 LVP

A firm will be granted LVP Tier 2 if the business is within the City of Hallandale Beach limits and has a valid Business Tax License issued by the City.  In order to obtain Tier 2 LVP, Firm must provide with submission of this quote:  a) copy of the Business Tax License (BTL) issued by the City of Hallandale Beach.  The BTL must have been issued (be dated) at least one (1) year prior to the due date of the quote stated above.

Tier 3 LVP

A firm will be granted LVP Tier 3 if the owner of the business is a resident of the City of Hallandale Beach and has a valid homestead from Broward County Property Appraiser’s in the City’s limit AND the resident owns a business outside the City limits with a valid Business Tax License issued by a City.  In order to obtain Tier 3 LVP, Firm must provide with submission of this quote:  a) copy of Broward County Property Appraiser’s for owner of business, and b) Business Tax License issued by a City.  Both items, a and b, must have been issued (be dated) at least one (1) year prior to the due date of the quote stated above.