July 12, 2011
CITY OF HALLANDALE BEACH, REGULAR CITY COMMISSION MEETING
Date: June 24, 2011
Director’s Name: Marian McCann-Colliee
Department: Human Services
Subject: FY 2012 Community Partnership Program Grant Recommendations
Why Action is Necessary
Pursuant to Chapter 23, Section 23-10a, Appropriations Required, of the City of Hallandale Beach Code of Ordinances, no obligation for expenditures of City funds may be incurred except pursuant to, and only to the extent, of a specific appropriation of funds in the budget.
In preparation for the FY 2012 Budget, and as directed by the City Commission, staff implemented the Community Partnership Program whereby funding applications were ranked an funding recommend are being presented to the City Commission/CRA Board of Directors for their consideration and approval. City Commission approval is required for the award of grant funding to organizations through the Community Redevelopment Agency, Law Enforcement Trust Fund and General Fund.
What Action Accomplishes
Authorizes funding for Community Partnerships to be included in the FY 2012 Budget. Each year the City of Hallandale Beach sets aside funds for programs and services operated by non-profit community based-organizations that will benefit the residents of Hallandale Beach. These funds are generally recognized as Community Partnerships and Non-Profit Grant requests given to non-profit organizations. Funding is derived from the Community Redevelopment Agency, Law Enforcement Trust Funds and General Funds.
Is this Action Goal Related
This Action specifically addresses the City’s Strategic Priorities of:
Livable Community by providing a community where residents feel and are safe; where quality, affordable leisure and educational opportunities and activities are provided; and where diversity is strengthened and celebrated.
Excellent in government by ensuring that the local government is accountable, assessable and transparent in its operations; communicates effectively both internally and externally; values and supports community input and participation; and is effective in its management of hum resources and fiscal responsibilities.
Economic Development by providing a sustainable community with a healthy balance of residential, commercial and light industry that provides a mix of local employment opportunities.
Previous Action Taken
STAFF RECOMMENENDS THE CITY COMMISSION/CRA BOARD of DIRECTORS ADOPT THE ABOVE MOTION. During budget adoption for FY 2011, the City Commission directed staff to develop and implement a Community Partnership Program whereby the City would be entering in to partnerships with community-based non-profit organization to offer services that would complement the City’s services. Furthermore, the City Commission wanted to assist these organizations to become sustainable and self sufficient.
A Community Partnership Grant Report detailing activities is provided for your review in Exhibit B. A Community Needs Assessment was conducted a month before the grant application process (Exhibit C). The information provided by the analysis would offer a brief assessment of needs, desired services, gaps in services and possible duplication of services. A total of 31 organizations and 163 individuals provided responses to the survey over a period of less then 30 days. The analysis compiled from the organization surveys revealed that 50% of respondents provide some form of education, social services or food programs. The report also revealed that very few respondents provide health services, employment and housing assistance. Individual surveys revealed that the most desired services in need of improvement included employment services, education and recreation services. Health and wellness and food programs were also indicated as needing improvement. While the needs assessment was not broad in scope it did provide some input from residents.
During the FY 2012, grant process the City received a total of twenty-nine (29) applications (see Exhibit F & G) that met the criteria for review. A combined total request for funds was made in the amount of $1,094,727. This year the applications were reviewed by a two teams of professionals (see Exhibit E) who are non city employees. The Raters (Evaluation Committee) where instructed to read the Review Instructions, sign a Conflict of Interest and Confidentiality Statement form, review applications assigned and rate the applications individually. The two groups then met separately to make recommendations for funding.
Fiscal Impact/Cost Summary:
Upon review by the Evaluation Committee and Staff a recommendation was made for funding of twenty-four (24) organizations for a combined total amount of $444,855.00. Funding for eleven (11) Mini-Grants for less than $5,000 is $28,150.00 and funding for thirteen (13) Grants over $5,000 is $416,705.00. During FY 2010-2011 the Commission approved funding in the amount of $633,249.00 for Community Partnership Programs.
Exhibit A – FY 2012 Grant Funding Recommendations
Exhibit B – Community Partnership Grant Program Report FY 2012
Exhibit C – Community Assessment
Exhibit D – Grant Announcement and Application
Exhibit E – Grant Reviewers and Instructions
Exhibit F – Mini Grant Review Package and Applications
Exhibit G – Grant Review Package and Applications
Mark Antonio, City Manager Date
_____Approved _____Disapproved _____Hold for Discussion