CITY OF HALLANDALE BEACH, FLORIDA

Memorandum

 

Date:      February 11, 2010

 

To:          D. Mike Good, City Manager

 

From:     William Brant, P.E., Director, Utilities & Engineering

 

             Subject: Pursuant to Chapter 23, Section 105, Award of Contract, Hallandale Beach Code of Ordinances, request authorization to award Bid #FY 2009-2010-004, 35th Year CDBG Public Improvement Project, to lowest responsive responsible bidder, Miguel Lopez, Jr., Inc. in the total amount of $269,453.00. CAD#011A/09

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SUMMARY

 

Pursuant to Chapter 23, Section 105, Award of Contract, Hallandale Beach Code of Ordinances, request authorization to award Bid # FY 2009-2010-004, 35th Year CDBG Public Improvement Project, to lowest responsive, responsible bidder, Miguel Lopez Jr., Inc. in the total amount of $269,453.00.

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                   F I N A N C I A L   D A T A

 

 1. DEPARTMENT: Utilities & Engineering      

 2. DIVISION: Engineering       

 3. FUND:  Broward County         

 4. ACCOUNT #: 347-4903-538-66-29      

 5. ACCT. DESCRIPTION: Improvement and Extensions       

 6. FY BUDGET:  FY   2009-2010

 7. AMOUNT BUDGETED: $350,770.75*.      

 8. GRANT FUNDS: YES_ X_  NO_ _    AMOUNT  $350,770.75

 9. FUND TRANSFER: YES___   NO_X_       AMOUNT $___________

10. FROM ACCT. #: N/A

11. TO ACCT. #:       N/A

12. REASON FUNDS AVAILABLE FOR TRANSFER:  N/A______________________

____________________________________________________________________

13. PRICE ANALYSIS: ATTACHED___ NONE_ X __    

                                                                   

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                    B I D   I T E M   D A T A

 

14. DESCRIPTION OF BID ITEM: * ­­­­­­­­_______________________________________

____________________________________________________________________

15. SUPPLEMENTAL MATERIAL: ATTACHED___ NONE_ X __    

16. # BID INVITATIONS SENT: 66

17. # BIDS RECEIVED: 15 *

18. # RESPONSIVE BIDS: 11 *

19. RECOMMENDED VENDOR: _ Miguel Lopez Jr., Inc. * ___________________

20. BID AWARD AMOUNT: __$269,453.00 *______________________________

21. COMMENTS: *

22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): _N/A___________

23. ESTIMATED PURCHASE AMOUNT: ___N/A_______

24. BID TABULATION ATTACHED: YES_X_ NO___ ADD'L MAT FDR___

25. TERM OF CONTRACT: 120 Days             

26. BID VALID TO: September 30, 2010      

27. BID PRICE VALID FOR TERM OF CONTRACT: YES_X_ NO___ COMMENTS___

28. WARRANTY PERIOD: N/A             

29. DELIVERY TIME:  N/A           

30. STATE CONTRACT: YES___ NO_X_

31. CONTRACT #:  N/A               

32. CO-OP PURCHASE: YES___ NO_X_   

33. AGENCY: N/A               

34. EXPECTED LIFE OF ITEM: N/A         

35. ITEM DEMO'D: YES___ NO_X_   

36. REFERENCES CHECKED: *YES_X_ NO___ N/A___ 

37. CONTRACT: ATTACHED___ N/A__X

38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES_X_ NO___ N/A___

39. CURRENT VENDOR: ___N/A___________________________________________

40. CURRENT PRICE: ___N/A___________________________________________

 

* See corresponding comment on Attachment 1, Bid Summary Comments 

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REPORT PREPARED BY:  ___________________________                  ____________

                                                      Beatriz Alvarez, E.I.                                        Date                                                                                                              Engineer I

                                                     Engineer I

 

REVIEWED & SUBMITTED BY: ___________________________           ____________

                                                       William Brant, P.E.                             Date

                                                       Director, Utilities & Engineering Dept.

 

REVIEWED AND CONCUR: __________________________________  ___________

                                                      D. Mike Good, City Manager                        Date

 

COMMENTS: __________________________________________________________

______________________________________________________________________

______________________________________________________________________                                                         

______________________________________________________________________                                                                    

                                             

                    

 

 

 

 

 

 

 

ATTACHMENT 1

BID SUMMARY COMMENTS

BID NO. FY 2009-2010-004

 

The following comments relate to the '*' items in numerical order indicated on the Bid Award Summary Memorandum.

 

14

 

The 35th Year CDBG Public Works Improvement Project involves public works and utility infrastructure improvements including drainage improvements, sidewalks and landscaping.

 

The project is located in the Southwest Area and the boundaries of the Project area are as follows: 

 

·         Hallandale Beach Blvd., SW 4th Street, SW 4th Avenue, and SW 2nd Avenue

 

7, 17, 18, 19, 20, 21

 

On 01/25/2010, fifteen vendors submitted bids for the 35th Year CDBG project: Tran Construction ($218,341.00), Miguel Lopez Jr., Inc. ($269,453.00), J.B. Builders and Contractors, Inc. ($290,888.32), Florida Engineering ($308,277.10), Sun Up Enterprises, Inc. ($315,238.00), Straightline Engineering ($317,826.00), Tenex Enterprises, Inc. ($324,179.00), Horizon Contractors, Inc. ($337,293.00), Acosta Tractors, Inc. ($348,889.56), American Engineering & Development Corporation ($351,572.00), Johnson-Davis, Inc. (359,473.00), William Paving Company, Inc. (384,640.00), JVA Engineering Contractors, Inc. (399,543.50), Intercounty Engineering, Inc. (429,755.00), Triple R. Paving, Inc. (432,718.50).

 

Although Tran Construction was the lowest bidder, their bid documents did not include any of the Federal documents required by Federal Boiler Plate and Broward County requirements.

 

According to page (3) three of the Federal Grant Department of HUD Boiler Plate For CDBG Projects, all Federal Boiler Plate Required Documents must be completed and submitted with the bid in order for the bidder to be considered responsive.  Taking this into account, Broward County confirmed that Tran Construction was not considered responsive. 

 

As a result, Miguel Lopez Jr., Inc. is the lowest responsive, responsible bidder.

 

Due to very competitive bids, Miguel Lopez Jr., Inc. bid of $269,453.00 is $81,322.75 below the available funding of $350,770.75. Broward County has advised that should staff want to expand the project to utilize the remaining funds, the project would have to be rebid. Due to time constraints associated with all CDBG funded projects, staff will not be able to expand the current project and utilize these funds for the 35th Year CDBG Public Works Improvement Project.  However, Broward County has agreed to reallocate these additional funds ($81,322.75) for the 36th Year CDBG Public Works Improvement Project, in addition to the funds that would have already been awarded.

 

 

 

36

 

Miguel Lopez Jr., Inc. successfully completed the 34th Year CDBG Public Works Improvement Project for the City of Hallandale Beach in November 2009.  This company also completed an emergency asphalt repair along State Road A1A directly after a water main break, and re-paved an alley (after a water main upgrade) within the City of Hallandale Beach.  During each of these projects, their company has proven to be reliable, professional, and one that provides quality work. 

 

In addition, Miguel Lopez Jr., Inc. is currently working on paving, concrete and infrastructure improvement projects for the following locations: City of Fort Lauderdale, Cooper City, FDOT, City of Ft. Lauderdale, and the Royal Harbor Yacht Club.  The firm’s references further verify that Miguel Lopez Jr., Inc. continues to demonstrate excellent work.  

 

Staff is recommending the City Commission to:

 

1.    Authorize award of Bid #FY 2009-2010-004, 35th Year CDBG Public Improvement Project, to lowest responsive responsible bidder, Miguel Lopez, Jr., Inc. in the total amount of $269,453.00;

  1. Authorize City Manager to execute all documents necessary to implement the 35th Year CDBG Public Works Improvement Project; and

      3.   Authorize City Manager to establish accounts and make expenditures to

            implement the 35th Year CDBG Public Works Improvement Project. 

 

 

 

Prepared By: ____________________________                           ________________

                                  Beatriz Alvarez, E.I.                                        Date

                                  Engineer I