CITY OF HALLANDALE BEACH

MEMORANDUM

DATE: December 2, 2009

TO: D. Mike Good, City Manager

FROM: William Brant, P.E., Director, Utilities & Engineering

SUBJECT: Pursuant to Chapter 23, Section 105, Award of Contract, Authorizing Award of BID # FY 2008-2009-007 - Fencing, Gates, Sidewalks, Curbing, Street Maintenance, Micro-surfacing, Striping, Sodding, other installations and various services.

PURPOSE:

Request Commission approval to award BID # FY 2008-2009-007 - Fencing, Gates, Sidewalks, Curbing, Street Maintenance, Micro-surfacing, Striping, Sodding, other installations and various services.  Utilization of awarded bid will expedite the work required and thus serve to meet the expectations of the community.

BACKGROUND:

City contracts are awarded pursuant to Chapter 23, Hallandale Beach Code of Ordinances, Award of Contract.  Under this solicitation, the City received responses from seven companies for various installations and services.  The selection was based on the lowest total bid provided for each discipline.  The City reserves the right to exercise the option to renewal annually subject to the appropriation of funds, not to exceed, a maximum of four (4) years. The Contractors will maintain their unit prices for the four (4) years.

The City routinely utilizes Contractors for certain types of recurring projects, such as sidewalks, curbing, asphalting, etc.  Staff desires to expedite these City Projects by obtaining unit prices in advance, from Contractors, through the bid process.  The bid was released with the stipulation that the City could award to at least two (2) qualified contractors in each discipline.  The award to more than one vendor for each discipline was based on the first lowest qualified total price and second lowest qualified total price.

DISCUSSION:   

The item before the Commission today will approve these contractors for future work in the area for which they are qualified.  Purchase orders will be issued to the low bidder in each category, using their low bid unit prices, and consistent with City code.  Purchase orders greater than $50,000 will be brought to the Commission for approval.  If the low bidder is unable to perform the job, for instance due to scheduling or availability of personnel, the job will be offered to the second lowest bidder at awarded unit prices.  

Following review of the bids, the following firms qualified in their respective trades.  Staff recommends the following firms for the following categories:

Category	Low Bid	Second Low Bid
Fencing & Gates	Straightline	Tropic Fence
Sidewalks	Straightline	Rick Developer
Curbing	Rick Developer	ABC Construction
Street Maintenance	Straightline	ABC Construction
Micro-Surfacing Streets	Florida Highway Products	North Florida Emulsions
Striping	Steffen & Sons Striping	Florida Highway Products
Sodding	Straightline	ABC Construction

RECOMMENDATION:

1 Authorize the City Manager to award to lowest and second lowest qualified contractor for each discipline,

2 Authorize City Manager to award project specific contracts to the lowest and second lowest vendors for each discipline up to his spending authority of $50,000 subject to the expenditure being approved as part of the annual budget,

3 Authorize City Manager to execute all necessary documents, and

4 Authorize City Manager to establish accounts and make expenditures.

Prepared By:  ________________________

                             Richard Labinsky, P.E.

                                                                                                        City Engineer

Reviewed:

_______________________________                                                          __________

D. Mike Good, City Manager                                                                           Date

_____Approved                _____Disapproved                _____Hold for Discussion

Comments: