CITY OF HALLANDALE BEACH

MEMORANDUM

DATE:             November 13, 2009

TO:                  D. Mike Good, City Manager

FROM:            John Chidsey, Director, Public Works

SUBJECT: Pursuant to Chapter 23, Section 23-108, Hallandale Beach Code of Ordinances, Cooperative Purchasing, the City Commission Authorize the Annual Purchase of Vehicles Utilizing Florida Sheriff’s Association in the Amount of $399,003.00

SUMMARY:

Pursuant to Chapter 23, Section 23-108, Hallandale Beach Code of Ordinances, Cooperative Purchasing, the City Commission authorize the annual purchase of vehicles utilizing Florida Sheriff’s Association in the amount of $224,870.                              .

F I N A N C I A L   D A T A

 1. DEPARTMENT:  See Attachment 1*.

 2. DIVISION:  See Attachment 1*.

 3. FUND:  See Attachment 1*.

 4. ACCOUNT #: See Attachment 1*.

 5. ACCT. DESCRIPTION:   6515 – Truck

                                                6514 – Passenger Vehicle

 6. FY BUDGET:  FY #2009-2010

 7. AMOUNT BUDGETED: $ 432,000.00     

 8. GRANT FUNDS: YES       NO     X   AMOUNT $       ____________

 9. FUND TRANSFER: YES__ NO   X    AMOUNT $_____________

10. FROM ACCT. #: N/A

11. TO ACCT. #: N/A

12. REASON FUNDS AVAILABLE FOR TRANSFER:  N/A__________________

13. PRICE ANALYSIS: ATTACHED___ NONE    X

B I D   I T E M   D A T A

14. DESCRIPTION OF BID ITEM: See Attachment 1*.

15. SUPPLEMENTAL MATERIAL: ATTACHED__ NONE X

16. # BID INVITATIONS SENT: * Utilizing Florida Sheriff’s Association Contracts

17. # BIDS RECEIVED:  N/A

18. # RESPONSIVE BIDS:  N/A

19. RECOMMENDED VENDOR: N/A

20. BID AWARD AMOUNT:  N/A

21. COMMENTS:  N/A

22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS):   6

23. ESTIMATED PURCHASE AMOUNT: $399,003.00           

24. BID TABULATION ATTACHED: YES___ NO    X

25. TERM OF CONTRACT: September 30, 2010

26. BID VALID TO: N/A

27. BID PRICE VALID FOR TERM OF CONTRACT: YES   X     NO___ COMMENTS___

28. WARRANTY PERIOD:  3 years or 36, 000 miles

29. DELIVERY TIME:  Sweeper – Immediately.  Remaining vehicles 3 to 6 months.

30. STATE CONTRACT: YES            NO_X__

31. CONTRACT #: State the Florida Association Sheriff’s Bid No 09-17-0908

32. CO-OP PURCHASE: YES   X         NO___   

33. AGENCY: Florida Sheriff’s Association

34. EXPECTED LIFE OF ITEM: Beach Tractor – 6 years.  Remaining vehicles 10 years.

35. ITEM DEMO'D: YES_X__ NO  

36. REFERENCES CHECKED: YES___ NO___ N/A   X

37. CONTRACT: ATTACHED___  N/A    X

38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES__ NO___ N/A X

39. CURRENT VENDOR:  As determined by Florida Sheriff’s Association Bid     

40. CURRENT PRICE: Based on the 2010 Florida Sheriff’s Association Sheriff’s

            Bid No. 09-17-0908.  See Attachment 1*.

REPORT PREPARED BY:          _______________________      ____________

                                                      Reinhard Muller                             Date

                                                      Supt., Fleet Services

REVIEWED & SUBMITTED BY:  _______________________      ____________

                                                      John Chidsey                                Date

                                                      Director, Public Works

REVIEWED:                                ________________________       __________

                                                     D. Mike Good, City Manager          Date

COMMENTS:

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