CITY OF HALLANDALE BEACH

MEMORANDUM

DATE:             November 4, 2009

TO:                  D. Mike Good, City Manager

FROM:            William Brant, P.E., Director, Utilities & Engineering Dept.

SUBJECT: Pursuant to Chapter 23, Section 105, Hallandale Code of Ordinances, Request Authorization to Award Bid # FY 2008-2009-012, West Hallandale Beach Blvd. Improvement Architectural Crosswalks Project, to the Lowest Responsive, Responsible Bidder, Tenex Enterprises, Inc., in the Total Amount of $ 209,402.10. BP 006/07

SUMMARY

Pursuant to Chapter 23, Section 105, Hallandale Code of Ordinances, Request Authorization to Award Bid # FY 2008-2009-012, West Hallandale Beach Blvd. Improvement Architectural Crosswalks Project, to the Lowest Responsive, Responsible Bidder, Tenex Enterprises, Inc., in the Total Amount of $ 209,402.10.

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F I N A N C I A L   D A T A

 1. DEPARTMENT: Utilities & Engineering      

 2. DIVISION: Engineering        

 3. FUND: 347 – Grant Administration Fund

 4. ACCOUNT #:  347-4909-541-6629, CIP # 09-49-10     

 5. ACCT. DESCRIPTION: Capital Expenditure      

 6. FY BUDGET:  FY 2008-2009

 7. AMOUNT BUDGETED: $500,000.00

 8. GRANT FUNDS: YES  X_     NO __    AMOUNT  $500,000.00_

 9. FUND TRANSFER: YES   NO_X_AMOUNT ____________

10. FROM ACCT. #: N/A

11. TO ACCT. #:       N/A

12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A

13. PRICE ANALYSIS: ATTACHED___ NONE_ X

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 B I D   I T E M   D A T A

14. DESCRIPTION OF BID ITEM: * ________________

____________________________________________________________________

15. SUPPLEMENTAL MATERIAL: ATTACHED_X_ NONE___    

16. # BID INVITATIONS SENT: 22

17. # BIDS RECEIVED: 8

18. # RESPONSIVE BIDS:* 8

19. RECOMMENDED VENDOR:  Tenex Enterprises, Inc. 

20. BID AWARD AMOUNT: $209,402.10

21. COMMENTS:*

22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): _N/A___________

23. ESTIMATED PURCHASE AMOUNT: ___N/A_______

24. BID TABULATION ATTACHED: YES__ NO X_

25. TERM OF CONTRACT: 180 Days             

26. BID VALID TO:  January 19, 2010

27. BID PRICE VALID FOR TERM OF CONTRACT: YES_X_ NO___ COMMENTS___

28. WARRANTY PERIOD: N/A             

29. DELIVERY TIME:  N/A           

30. STATE CONTRACT: YES___ NO_X_

31. CONTRACT #:  N/A               

32. CO-OP PURCHASE: YES___ NO_X_   

33. AGENCY: N/A              

34. EXPECTED LIFE OF ITEM: N/A         

35. ITEM DEMO'D: YES___ NO_X_   

36. REFERENCES CHECKED: *YES_X_ NO___ N/A___ 

37. CONTRACT: ATTACHED___ N/A          __X

38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES___ NO___ N/A_X__

39. CURRENT VENDOR: ___N/A___________________________________________

40. CURRENT PRICE: ___N/A___________________________________________

* See corresponding comment on Attachment 1, Bid Summary Comments 

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REPORT PREPARED BY:  ___________________________                    __________

                                              Beatriz Alvarez, E.I., Engineer I                              Date         

REVIEWED & SUBMITTED BY: ___________________________            __________

                                                      William Brant, P.E.                                           Date

                                                      Director, Utilities & Engineering Dept.

REVIEWED AND CONCUR: ____________________________               ___________

                                               D. Mike Good, City Manager                                 Date

COMMENTS:

______________________________________________________________________

______________________________________________________________________

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ATTACHMENT 1

The following comments relate to the '*' items in numerical order indicated on the Award Summary Memorandum.

4.

Account numbers and balances as of 11/4/09

Grant Fund, Capital Expenditure/Improvements & Extensions        

347-4909-541-6629 CIP # 09-49-10      $500,000.00

14.

Staff is requesting authorization to award Bid # FY 2008-2009-012 West Hallandale Beach Blvd. Improvement Architectural Crosswalks Project to Tenex Enterprises, Inc., in the total amount of $209,402.10. 

18. General Services only reviews the lowest bid for responsiveness

The remainder of the 7 bids came in the following order:

2.  Williams Paving Company, Inc.                $228,050.60

3.  Horizon Contractors, Inc.                           $264,540.50

4.  Budget Construction Company, Inc.         $278,355.00

5.  Miguel Lopez Inc.                                       $287,196.20

6.  Semper Fi Services Inc.                            $291,394.50

7.  Solo Construction Corp.                            $320,235.00

8.  Weekley Aphalt Paving                             $342,255.02

21.

This project is being funded by the American Reinvestment and Recovery Act of 2009 (ARRA). The project includes the removal of asphalt and the construction of 22 paver crosswalks and 9 stamped colored Asphalt crosswalks at the intersections from Dixie Highway to Ansin Blvd. These crosswalks will be identical to the ones constructed on East Hallandale Beach Blvd. The stamped asphalt walks are in the Blvd and the paver walks are on the side streets.

36.

Tenex Enterprises, Inc. has completed various projects for the City of Hallandale Beach in the last few years, including the NW/SW 8^th Avenue Intersection Improvements Project, and the Flood Mitigation Assistance (FMA) NE 2^nd Street Drainage Improvement Project, which is currently still under construction.  Tenex Enterprises, Inc. has demonstrated to the City its ability to complete projects in a highly commendable manner.  The company has continuously shown professionalism in all its operations, and City staff is confident in its performance.

Prepared By:

                       Beatriz Alvarez, E.I., Engineer I                                   Date