CITY OF HALLANDALE BEACH, FLORIDA

MEMORANDUM

 

DATE:             October 14, 2009

 

TO:                  D. Mike Good, City Manager

 

FROM:            Daniel P. Sullivan, Fire Chief

 

SUBJECT:      Pursuant to Chapter 23, Section 108, Cooperative Purchasing, Request Authorization to Purchase Three Lifepaks from Physio-Control (Medtronics) through the National Association of State Procurement Officials (State of Oklahoma, Lead State), Bid SW60300, Contract Id 752, Automated External Defibrillators, in the Amount not to Exceed $95,261.75

______________________________________________________________________

 

SUMMARY

Pursuant to Chapter 23, Section 23-108, Cooperative Purchasing, staff requests City Commission authorization to purchase three (3) LifePaks, with accessories, from Physio-Control, in the amount of $95,261.75.  The Provider is a sole source provider for the LifePak.  The LifePaks are used for patient cardiac monitoring, defibrillation of cardiac arrest, and standard monitoring of patient vital signs.

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FINANCIAL DATA

 1. DEPARTMENT:  Fire      

 2. DIVISION: Fire/Administration

 3. FUND:  810 – Fire Assessment Program            

 4. ACCOUNT #:  001-2230-522-6517       

 5. ACCT. DESCRIPTION:  Capital Outlay, Special Equipment

 6. FY BUDGET:  FY 2009/2010 

 7. AMOUNT BUDGETED:  $105,000

 8. GRANT FUNDS: YES__  NO X    AMOUNT  $ N/A

 9. FUND TRANSFER: YES__  NO X  AMOUNT  $ N/A

10. FROM ACCT. #: N/A

11. TO ACCT. #: N/A     

12. REASON FUNDS AVAILABLE FOR TRANSFER:   N/A

13. PRICE ANALYSIS: ATTACHED  X  NONE___    

                                                                   

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BID ITEM DATA

 

14. DESCRIPTION OF BID ITEM:   LIFE-PAK 15 WITH ACCESSORIES.

15. SUPPLEMENTAL MATERIAL: ATTACHED___ NONE __X__    

16. # BID INVITATIONS SENT:  N/A

17. # BIDS RECEIVED:  N/A

18. # RESPONSIVE BIDS:  N/A

19. CURRENT PRICE:  $95.261.75

20. CURRENT VENDOR:  PHYISO-CONTROL

21. RECOMMENDED VENDOR:  PHYSIO-CONTROL    

22. BID AWARD AMOUNT:  $95.261.75 *

23. COMMENTS: *

24. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS):  N/A

25. ESTIMATED PURCHASE AMOUNT:    $95,261.75

26. BID TABULATION ATTACHED: N/A

27. TERM OF CONTRACT:  N/A         

28. BID VALID TO: DECEMBER 14, 2009

29. BID PRICE VALID FOR TERM OF CONTRACT: N/A

30. WARRANTY PERIOD:  ONE YEAR FROM DATE OF PURCHASE*             

31. DELIVERY TIME:  ONE (1) MONTH             

32. STATE CONTRACT:    YES __X__    NO___

33. CONTRACT #:  SW60300              

34. CO-OP PURCHASE:    YES_X___    NO_____   

35. AGENCY:  N/A               

36. EXPECTED LIFE OF ITEM:  FIVE (5) YEARS         

37. ITEM DEMO'D:   YES___    NO__X__   

38. REFERENCES CHECKED: YES___ NO___ N/A__X__ 

39. CONTRACT: ATTACHED__X__   N/A__X__

40. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES___    NO___    N/A__X__

 

* See corresponding comment on Attachment 1, Bid Summary Comments

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REPORT PREPARED BY: ______________________________               __________

                                                Alex Baird, EMS, Division Chief                            Date

 

REVIEWED & SUBMITTED BY:   __________________________            ___________

                                                            Daniel Sullivan, Fire Chief                         Date

 

REVIEWED AND CONCUR: ______________________________           ___________

                                                       D. Mike Good, City Manager                         Date

 

 

COMMENTS:                                                                                                                                       

 

                                                                                                                                    _____

 

                                                                                                                                               

 

 

 

 

ATTACHMENT 1

BID SUMMARY COMMENTS

 

22.            The equipment is available for purchase through the attached National Association of State Procurement Officials (NASPO) Contract, SW60300, precluding the need to go out for bid.  Pricing is per NASPO contract and validated by the attached quote.  The State of Florida participates in the NASPO. 

 

23.            Advances in medical technology combined with the age of Fire Rescue’s cardiac monitor-defibrillator (LIFEPAK) units suggest they be replaced in accordance with the department's Special­ized Equipment Replacement Schedule. LIFEPAKs are sophisticated electronic devices used primarily by paramedics to monitor, pace, and/or de­fibrillate a patient's heart, as well as monitor patients’ vital signs. They have an estimated useful life of five (5) years and are currently scheduled for replacement.  Funding in the amount of $105,000 was approved by the City Commission as part of the FY 09/10 Budget to replace three (3) of the department's seven (7) LIFEPAKs. Funds will also be utilized to update the department’s LIFEPAKs to the current software. The oldest three LIFEPAKs being replaced will be disposed of in accordance with City Policy.