CITY OF HALLANDALE BEACH
MEMORANDUM
DATE: October 13, 2009
TO: D. Mike Good, City Manager
FROM: John Chidsey, Director, Public Works Department
SUBJECT: FY 2009-2010 - Annual Vehicle Purchases – Public Works
SUMMARY:
Pursuant to Chapter 23, Section 23-108, Hallandale Beach Code of Ordinances, Cooperative Purchasing, the City Commission authorize the annual purchase of the Sanitation vehicles utilizing the City of Tallahassee’s Contract (No. 1961) in the amount of $237,420.00.
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F I N A N C I A L D A T A
1. DEPARTMENT: Public Works
2. DIVISION: 3496
3. FUND: Sanitation (410)
4. ACCOUNT #: 410-3496-534-6515
5. ACCT. DESCRIPTION: Equipment Replacement and Acquisition
6. FY BUDGET: FY #2009-2010
7. AMOUNT BUDGETED: $ 340,000.00
8. GRANT FUNDS: YES
NO X AMOUNT $ ____________
9. FUND TRANSFER:
YES__ NO X AMOUNT $_____________
10. FROM ACCT. #: N/A
11. TO ACCT. #: N/A
12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A__________________
13. PRICE ANALYSIS:
ATTACHED___ ADD'L MAT FDR___ NONE X
B I D I T E M D A T A
14. DESCRIPTION OF BID ITEM: Roll Off Sanitation Truck
15. SUPPLEMENTAL MATERIAL:
ATTACHED__ ADD'L MAT FDR__ NONE X
16. # BID INVITATIONS SENT: * Utilizing City of Tallahassee Contract no. 1961.
17. # BIDS RECEIVED: N/A
18. # RESPONSIVE BIDS: N/A
19. RECOMMENDED VENDOR: N/A
20. BID AWARD AMOUNT: N/A
21. COMMENTS: See Attachment 1.
22. ESTIMATED
QUANTITY TO BE PURCHASED (BULK ITEMS): 2
23. ESTIMATED
PURCHASE AMOUNT: $237,420.00
24. BID TABULATION
ATTACHED: YES___ NO X ADD'L MAT FDR___
25. TERM OF CONTRACT: 5 years
26. BID VALID TO: N/A
27. BID PRICE VALID
FOR TERM OF CONTRACT: YES NO_X __ COMMENTS___
28. WARRANTY PERIOD: Varies by vehicle, one to three years.
29. DELIVERY TIME: 4 to 6 months.
30. STATE CONTRACT:
YES X NO___
31. CONTRACT #: 1961
32. CO-OP PURCHASE:
YES NO_X_
33. AGENCY: City of Tallahassee
34. EXPECTED LIFE OF ITEM: ten to twelve years
35. ITEM DEMO'D: YES_ X __ NO
36. REFERENCES
CHECKED: YES___ NO___ N/A X
37. CONTRACT: ATTACHED_X_
ADD'l MAT FDR___ N/A
38. CONTRACT APPROVED
FOR LEGAL SUFFICIENCY: YES_X_ NO___ N/A
39. CURRENT VENDOR: RDK Municipal Truck Center
40. CURRENT PRICE: $118,710.00 each.
REPORT PREPARED BY: _______________________ ____________
Reinhard Muller Date
Supt., Fleet Services
REVIEWED & SUBMITTED BY: _______________________ ____________
John Chidsey, Director Date
Public Works Department
REVIEWED: ________________________ __________
D. Mike Good, City Manager Date
COMMENTS:
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Attachment