CITY OF HALLANDALE BEACH

MEMORANDUM

DATE:                        May 18, 2009

TO: D. Mike Good, City Manager

FROM: William Brant, P.E., Director, Utilities & Engineering Dept.

SUBJECT: Pursuant to Chapter 23, Section 105, Hallandale Code of Ordinances, Request Authorization to Award Bid # FY 2008-2009-006, Security Wall Public Works Compound Project, to the Lowest Responsive, Responsible Bidder, Primus Construction Services, Inc., in the Total Amount of

$ 380,734.14.

F I N A N C I A L   D A T A

 1. DEPARTMENT: Utilities & Engineering      

 2. DIVISION: Engineering       

 3. FUND: 430 – Water Fund

 4. ACCOUNT #: * Various, CIP # 97-33-01     

 5. ACCT. DESCRIPTION: Capital Expenditure      

 6. FY BUDGET:  FY 2008-2009

 7. AMOUNT BUDGETED: $426,000.00

 8. GRANT FUNDS: YES  _     NO _X_    AMOUNT  __________

 9. FUND TRANSFER: YES   NO_X_AMOUNT  ____________

10. FROM ACCT. #: N/A

11. TO ACCT. #:       N/A

12. REASON FUNDS AVAILABLE FOR TRANSFER:  N/A______________________

____________________________________________________________________

13. PRICE ANALYSIS: ATTACHED___ NONE_ X __

===================================================================

 B I D   I T E M   D A T A

14. DESCRIPTION OF BID ITEM: * _______________________________________

____________________________________________________________________

15. SUPPLEMENTAL MATERIAL: ATTACHED_XX_ NONE___    

16. # BID INVITATIONS SENT: 18

17. # BIDS RECEIVED: 2

18. # RESPONSIVE BIDS: 2

19. RECOMMENDED VENDOR:  Primus Construction Services, Inc. 

20. BID AWARD AMOUNT: $380,734.14

21. COMMENTS:

22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): _N/A___________

23. ESTIMATED PURCHASE AMOUNT: ___N/A_______

24. BID TABULATION ATTACHED: YES__ NO X_

25. TERM OF CONTRACT: 90 Days             

26. BID VALID TO:  September 30, 2009

27. BID PRICE VALID FOR TERM OF CONTRACT: YES_X_ NO___ COMMENTS___

28. WARRANTY PERIOD: N/A             

29. DELIVERY TIME:  N/A            

30. STATE CONTRACT: YES___ NO_X_

31. CONTRACT #:  N/A               

32. CO-OP PURCHASE: YES___ NO_X_   

33. AGENCY: N/A              

34. EXPECTED LIFE OF ITEM: N/A         

35. ITEM DEMO'D: YES___ NO_X_   

36. REFERENCES CHECKED: *YES_X_ NO___ N/A___ 

37. CONTRACT: ATTACHED___ N/A__X

38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES___ NO___ N/A_X__

39. CURRENT VENDOR: ___N/A___________________________________________

40. CURRENT PRICE: ___N/A___________________________________________

* See corresponding comment on Attachment 1, Bid Summary Comments 

 ===================================================================

REPORT PREPARED BY:  ___________________________        ____________

                                                               Abidemi Ajayi, E.I.                         Date                                                                                                                      Engineer I

                                                                   Engineer I

REVIEWED & SUBMITTED BY: ___________________________    ____________

                                                               William Brant, P.E.                          Date

                                                               Director, Util. & Eng. Dept.

REVIEWED AND CONCUR: __________________________________  ___________

                                                              D. Mike Good, City Manager              Date

COMMENTS

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

ATTACHMENT 1

The following comments relate to the '*' items in numerical order indicated on the Award Summary Memorandum.

4.

Account numbers and balances as of 05/07/09

Water Fund, Water Renewal & Replacement         430-3395-533.66-13   - $ 250,618.19

Water Fund, Water Plant Expansion                        430-3397-533.66-13   - $ 206,150.40

14.

Staff is requesting authorization to award Bid # FY 2008-2009-006 Security Wall Public

Works Compound Project to Primus Construction Services, Inc., in the total amount of

$380,734.14.  While the security wall was the major component of the project, a lesser

component was painting of three ground storage tanks.  Following is the breakdown:

Building security wall                             $287,871.81

Painting ground storage tanks               $  92,862.33

TOTAL                                                   $380,734.14

Because the cost is prohibitive, staff will not be using this bid to paint the ground storage

tanks.

18.

The second bid was received from Gulf Coast Contracting LLC, in the amount of $539,665.41.

21.

With the completion of the new Water Treatment Plant, it is imperative that the City protect its investment.  In addition to the protection, the improvement to the compound wall will aesthetically improve the community.

36.

Primus Construction Services, Inc. has completed various projects in South Florida., including working with Skanska and Biltmore Construction, both reputable construction companies.   Staff contacted these companies and Primus Construction was highly recommended.

Prepared By:

                                  Abidemi Ajayi, E.I.                                          Date

                                         Engineer I