CITY OF HALLANDALE BEACH
MEMORANDUM
DATE: May 5, 2009
TO: D. Mike Good, City Manager
FROM: William M. Brant, P.E., Director, Utilities & Engineering
SUBJECT: Pursuant to Chapter 23, Section 23-105, Award of Contract, Request Authorization to Award Bid #FY2008-2009-004, Three Islands Median Upgrades Material Purchases Project, to the Lowest Responsive, Responsible Bidder, World Electric Supply, in the Total Amount of $92,116.10 CAD# 027/05
SUMMARY
Pursuant to Chapter 23, Section 23-105, Award of Contract, Request authorization to award Bid #FY 2008-2009-004, Three Islands Median Upgrades Material Purchases Project, to the lowest responsive, responsible bidder, World Electric Supplies, in the total amount of $92,116.10.
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F I N A N C I A L D A T A
1. DEPARTMENT: Utilities & Engineering
2. DIVISION: Engineering
3. FUND: 347 – Grant Administration; 001 – General
4. ACCOUNT #: * Various
5. ACCT. DESCRIPTION: Improvements and Extensions; Beautification Supplies
6. FY BUDGET: FY 2008-2009
7. AMOUNT BUDGETED: *$160,000.00
8. GRANT FUNDS: YES X NO __ AMOUNT $80,000
9. FUND TRANSFER: YES NO_X_ AMOUNT ____________
10. FROM ACCT. #: N/A
11. TO ACCT. #: N/A
12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A______________________
____________________________________________________________________
13. PRICE ANALYSIS: ATTACHED___ NONE_ X __
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B I D I T E M D A T A
14. DESCRIPTION OF BID ITEM: * Electrical supplies for uplighting of Three Islands Boulevard medians____________________________________________________
15. SUPPLEMENTAL MATERIAL: ATTACHED_ _ NONE _X__
16. # BID INVITATIONS SENT: 17
17. # BIDS RECEIVED: 3
18. # RESPONSIVE BIDS: 3
19. RECOMMENDED VENDOR: World Electric Supply
20. BID AWARD AMOUNT: $92,116.10
21. COMMENTS: *
22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): _N/A___________
23. ESTIMATED PURCHASE AMOUNT: ___N/A_______
24. BID TABULATION ATTACHED: YES___ NO_X__
25. TERM OF CONTRACT: 90 Days
26. BID VALID TO: July 19, 2009
27. BID PRICE VALID FOR TERM OF CONTRACT: YES_X_ NO___ COMMENTS___
28. WARRANTY PERIOD: Varies
29. DELIVERY TIME: *Before June 20, 2009
30. STATE CONTRACT: YES___ NO_X_
31. CONTRACT #: N/A
32. CO-OP PURCHASE: YES___ NO_X_
33. AGENCY: N/A
34. EXPECTED LIFE OF ITEM: 20 years
35. ITEM DEMO'D: YES___ NO_X_
36. REFERENCES CHECKED: *YES_X_ NO___ N/A___
37. CONTRACT: ATTACHED___ N/A__X
38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES___ NO___ N/A_X__
39. CURRENT VENDOR: ___N/A___________________________________________
40. CURRENT PRICE: ___N/A___________________________________________
* See corresponding comment on Attachment 1, Bid Summary Comments
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REPORT PREPARED BY: ___________________________ ____________
Earl S. King, III Date Engineer I
Deputy Director, Util. & Eng.
REVIEWED & SUBMITTED BY: ___________________________ ____________
William Brant, P.E. Date
Director, Util. & Eng.
REVIEWED AND CONCUR: __________________________________ ___________
D. Mike Good, City Manager Date
COMMENTS:
______________________________________________________________________
______________________________________________________________________
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The ATTACHMENT 1
The following comments relate to the '*' items in numerical order indicated on the Award Summary Memorandum.
4, 7.
Budget Balance as of 5/5/09
CIP (08-49-09) and LSP 0511
ACCOUNT # 001-4210-519.32-24 - $ 32,000 $ 26,000
430-3390-533.32-24 - $ 24,000 $ 24,000
450-3590-535.32-24 - $ 24,000 $ 24,000
347-4909-539-66-29 - $ 80,000 (FDOT Grant) $ 80,000
$160,000 $154,000
$80,000.00 - 347-4909-539-66-29 Grant Funding
$12,116.10 - 001-4210-519.32-24
$92,116.10 TOTAL
14.
This component of the project entails purchase of materials for installation of uplighting in medians on Three Islands Blvd. Staff will perform installation of uplighting in-house. Additional funding will be used for landscaping enhancements.
21, 29.
Anticipated schedule:
Purchase of materials for installation of uplighting June 20, 2009
Commencement of in-house installation of uplighting July 6, 2009
Completion of installation of uplighting and landscaping December 31, 2009
36.
With 12 locations in the state of Florida, World Electric Supply is a major electrical distributor in Florida. The West Palm Beach office, which submitted the successful RFP, has been in business for nine (9) years. World Electric Supply has provided electric supplies to a number of public agencies, including Palm Beach County, the School District of Palm Beach County and the City of Boynton Beach, with favorable results.
Prepared By:
Earl S. King, III Date
Deputy Director, Utilities and Engineering