CITY OF HALLANDALE BEACH FLORIDA
MEMORANDUM
DATE: March 23, 2009
TO: D. Mike Good, City Manager
FROM: Daniel P. Sullivan, Fire Chief
SUBJECT: Pursuant to Chapter 23, Section 23-108, Hallandale Beach Code of Ordinances, Authorize the Purchase of a 2010 Horton Rescue Transport Vehicle from Hallmark Fire Apparatus, Inc. Using the Florida’s Sheriff Association Bid #08-08-0909, #2, for a Total Not to Exceed $234,492
SUMMARY
Pursuant to Chapter 23, Section 23-108, Hallandale Beach Code of Ordinances, request the City Commission authorize purchase of a 2010 Horton Rescue Transport Vehicle from Hallmark Fire Apparatus, Inc. using the Florida’s Sheriff Association Bid #08-08-0909, #2, for a total of $234,492 from funds available in the Fire Assessment Program, Fire/Equipment Renewal and Replacement account #810.2250.522.6515 Trucks.
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FINANCIAL DATA
1. DEPARTMENT: Fire
2. DIVISION: 2250 Fire Equipment Renewal and Replacement
3. FUND: 810 Fire Assessment Program
4. ACCOUNT #: 810-2250-522-6515
5. ACCT. DESCRIPTION: Capital Outlay, Trucks
6. FY BUDGET: FY 2008/2009
7. AMOUNT BUDGETED: $250,000
8. GRANT FUNDS: YES__ NO_X_ AMOUNT $
9. FUND TRANSFER: YES__ NO_X_ AMOUNT $
10. FROM ACCT. #: N/A
11. TO ACCT. #: N/A
12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A
13. PRICE ANALYSIS: ATTACHED___ NONE___*
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BID ITEM DATA
14. DESCRIPTION OF BID ITEM: *2010 Medical Rescue Transport Vehicle
15. SUPPLEMENTAL MATERIAL: ATTACHED___ NONE_X__
16. # BID INVITATIONS SENT: N/A
17. # BIDS RECEIVED: N/A
18. # RESPONSIVE BIDS: N/A
19. CURRENT PRICE: *$ 234, 492.00
20. CURRENT VENDOR: Hallmark Fire Apparatus, Inc.
21. RECOMMENDED VENDOR: Hallmark Fire Apparatus, Inc.
22. BID AWARD AMOUNT: $234,492.00
23. COMMENTS *
24. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): N/A
25. ESTIMATED PURCHASE AMOUNT: N/A
26. BID TABULATION ATTACHED: YES___ NO_X_
27. TERM OF CONTRACT: Delivery to Hallandale 180 days after apparatus has been ordered. Payment: C.O.D.
28. BID VALID TO: N/A
29. BID PRICE VALID FOR TERM OF CONTRACT: YES__X_ NO___
30. WARRANTY PERIOD: *
31. DELIVERY TIME: 180 calendar days after receipt of order
32. STATE CONTRACT: YES_X__ NO___
33. CONTRACT #: 08-08-0909
34. CO-OP PURCHASE: YES___ NO_X__
35. AGENCY: Florida Sheriff’s Association
36. EXPECTED LIFE OF ITEM: 10 Years
37. ITEM DEMO'D: YES___ NO_X__
38. REFERENCES CHECKED: YES___ NO___ N/A_X__
39. CONTRACT: ATTACHED____ N/A_X__
40. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES_X__ NO___ N/A___
* See corresponding comment on Attachment 1, Bid Summary Comments
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REPORT PREPARED BY: ______________________ _____
Arthur Bousquet, Deputy Fire Chief
REVIEWED & SUBMITTED BY: _________________ _________
Daniel P. Sullivan, Fire Chief
Reviewed:
_______________________________ __________
D. Mike Good, City Manager Date
_____Approved _____Disapproved _____Hold for Discussion
Comments:
ATTACHMENT 1
BID SUMMARY COMMENTS
BID NO. 08-08-0909
13. Price Analysis:
Price taken from an established bid.
14. Description of Bid Item:
This apparatus will be a 2009 Freightliner Chassis with a customized box titled a 2010 Freightliner M2 medium framed chassis equipped to provide advanced life support and firefighting functions.
19. Current Price:
The purchase price of $234,492.00 is inclusive of all options to meet city needs, and reflects a $1500.00 savings provided by the manufacturer (Horton Emergency Vehicles) for first time buyers.
23. Comments:
This purchase utilizes the Florida Fire Chiefs’ Association and Florida Sheriffs Association Bid Specifications. Our Fire Department piggyback the base vehicles bid, and add components in line with our specific needs to ensure we procure a vehicle in line with City Ordinance, at the best available price, and which conforms to our strategy of standardizing our apparatus fleet. This vehicle was scheduled to be replaced in 2008. It is 1 year past due for replacement. Once this new vehicle is purchased, it will be placed in front line service, and our oldest vehicle will be disposed of in accordance with current City policy.
Structural Warranty of Major Components - 15 years from the date of Manufacture.
Electrical System Warranty – 6 years/72,000 miles
Paint Warranty – 4 years/48,000 miles