CITY OF HALLANDALE BEACH

MEMORANDUM

DATE:                        January 14, 2009

TO:                 D. Mike Good, City Manager

FROM:            William Brant, P.E., Director, Public Works, Utilities & Engineering

SUBJECT:     Pursuant to Chapter 23, Section 23-105 (b), Award of Contract, Request Authorization to Award RFP #FY2007-2008-004, Continuing Services and Comprehensive Services CMD #003/08 

PURPOSE:

Request Commission approval for the City to enter into Continuing Services Agreements with firms as presented in this memorandum to provide engineering, planning, landscape architecture, urban design and related technical services for various professional services described in Florida Statutes, Chapter 287.055, Consultants Competitive Negotiations Act (CCNA).

BACKGROUND:

In order to meet the demands of maintaining and enhancing the City, the assistance of qualified professional services is necessary.  Among the areas of expertise required are the following:  architecture, environmental engineering, transportation engineering, civil engineering, surveying and land planning. 

DISCUSSION:

The City issued a Request for Proposals (RFP) in accordance with CCNA for professional services to assist staff with a wide variety of professional services. All proposals were reviewed and evaluated by a committee of key staff members. The evaluation of the proposals considered each firm's ability to meet the scope of services and ability to perform based upon quality of professional personnel, past performance, willingness to meet time and budget requirements, and recent, current and projected workloads.  Based on the evaluation, the following 31 firms were all considered to be qualified:

ACAI Associates, Inc.

Bermello Ajamil & Partners, Inc.

Calvin, Giordano & Associates, Inc.

Carnahan, Proctor & Cross, Inc.

CES Consultants, Inc.

Chen & Associates

Dunkelberger Engineering & Testing, Inc.

EAC Consulting, Inc.

Eisman & Russo

Glatting Jackson Kercher Anglin, Inc.

Hazen & Sawyer, P.C.

Keith & Schnars, P.A.

Mactec Engineering & Consulting, Inc.

McMahon Transportation Engineers & Planners

Mellgren Planning Group

Metcalf & Eddy/AECOM

Metric Engineering

Michael Miller Planning Associates Inc.

Miller Legg

MWH Americas, Inc.

Nutting Engineers of Florida Inc.

Professional Service Industries, Inc (PSI)

QuEST Engineering Services & Testing, Inc.

Rhon Ernest-Jones Consulting Engineering, Inc./IBI

Schwebske-Shiskin & Associates, Inc.

Tetra Tech

Stephen H. Gibbs Land Surveyors, Inc.

Corradino Group, Inc.

Universal Engineering Sciences Inc.

URS Corporation Southern

Walters Zackria Associates

Each firm is capable of providing various services as outlined in this memorandum. Therefore, it is requested that staff have the ability to negotiate with the firms on an as needed basis. Selection of a firm will be based on qualifications, schedule for the firm to perform the work at a given time, and associated costs. Costs will be considered in accordance with the City’s purchasing policy. Additionally, services relating to development projects shall be funded through the Cost Recovery Ordinance and paid for by the developer.

RECOMMENDATION:

1 Authorize the City Manager to negotiate and enter into Continuing Services Agreements with each of the qualified firms.

2 Authorize the City Manager to negotiate with one or more of the firms based on qualifications and responsiveness until the most highly qualified and responsive firm is selected for project specific contracts, based upon experience, capability, timing and comprehensive considerations.

Reviewed:

_______________________________                                                          __________

D. Mike Good, City Manager                                                                           Date

_____Approved                _____Disapproved                _____Hold for Discussion