CITY OF HALLANDALE BEACH, FLORIDA

MEMORANDUM

DATE:             May 5, 2008                                                             

TO:                  D. Mike Good, City Manager            

FROM:            William Brant, P.E, Director DPW/Utilities & Eng.               

SUBJECT:      33^rd Year CDBG Public Works Improvements CAD # 011A/07

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PURPOSE

Request authorization to contract work in the amount of $406,931 for the 33^rd Year Community Development Block Grant (CDBG) Project as supplemented by Community Redevelopment Agency (CRA) funds by utilizing Acosta Tractors, Inc., the City's 32^nd Year CDBG Public Works Improvement Project Contractor.

BACKGROUND

On January 14, 2008, the City entered into an agreement with Broward County whereby the City would receive funding in the amount of $251,931 for the 33^rd Year CDBG Public Infrastructure Improvements.

The project encompasses infrastructure improvements which include storm drainage improvements, regrading and sodding of swales, and sidewalk construction to a specific target area in the southwest (SW 5^th Street from SW 4^th Avenue to Dixie Highway, SW 6^th Street between SW 2^nd Avenue and Dixie Highway, SW 2^nd Avenue between SW 5^th Street and SW 7^th Street, and SW 1^st Avenue between SW 5^th Street and SW 6^th Street).  Because of the reduction of CDBG funding from prior years, staff recommends supplementing the CDBG funds with $155,000 in CRA funding in order to complete the full scope of the project as designed.

DISCUSSION

The Broward County Community Development Division is requesting that the City not go out to bid but enter into a Change Order with Acosta Tractors, Inc. in order the expedite the expenditure of the 33^rd Year CDBG funds.  This is possible because the scope of work for the 33^rd Year CDBG project is comparable to the scope of work of the 32^nd Year CDBG Project, competitively awarded to Acosta Tractors, Inc.  The line item prices submitted by Acosta Tractors, Inc. in the 32^nd Year CDBG (originally awarded on May 2, 2007) bid are extremely competitive.   In a letter dated March 12, 2008, Acosta Tractors, Inc. has agreed to honor all the line item prices listed under the 32^nd Year CDBG Public Works Improvement Project.

Acosta Tractors, Inc. is highly recommended because of their professionalism and excellent work as demonstrated on several projects in South Florida.  While working on the City’s 32^nd Year CDBG Project, Acosta Tractors, Inc. was able to produce quality work with a minimal amount of disruption to the neighborhood and within the allotted timeframe.

RECOMMENDATION

Pursuant to Chapter 23, Section 23-111, Administrative Code Regulations, Hallandale Beach Code of Ordinances, authorize a Change Order to the 32^nd Year CDBG Contract with Acosta Tractors, Inc. in the amount of $406,931 to add the 33^rd Year CDBG Public Works Improvement Project with  $251,931 in CDBG funding and $155,000 in CRA funding. If approved, authorize the City Manager to execute the Change Order and implement the project.  

                                                          Prepared by:  _______________________________

                                                                                              Beatriz Alvarez, Engineer I

Reviewed:

___________________________________                                    ____________

D. Mike Good, City Manager                                                                              Date

____ Approved                     ____ Denied                         ____ Hold for Discussion

COMMENTS:  ______________________________________________________________________

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