CITY OF HALLANDALE BEACH

MEMORANDUM

DATE:             March 6, 2008

TO:                  D. Mike Good, City Manager

FROM:            William M. Brant, P.E., Director, Public Works, Utilities and Engineering

SUBJECT:     FY 2007-2008 - Annual Vehicle Purchases – Public Works, Utilities & Engineering  

SUMMARY:

Pursuant to Chapter 23, Section 23-108, Hallandale Beach Code of Ordinances, Cooperative Purchasing, the City Commission authorize Public Works vehicle purchases per 2007 Florida Sheriff’s Association Bid No. 07-15-0827 in the amount of  $694,181.                              .

F I N A N C I A L   D A T A

 1. DEPARTMENT:  See Attachment 1 *

 2. DIVISION:  See Attachment 1 *

 3. FUND:  General (001), Sanitation (410), Water (430), Stormwater (440),

                  Sewer (450). *

 4. ACCOUNT #: See Attachment 1 * 

 5. ACCT. DESCRIPTION: Equipment Replacement and Acquisition

 6. FY BUDGET:  FY #2007-2008

 7. AMOUNT BUDGETED: $ 709,500.00        

 8. GRANT FUNDS: YES   NO     X  AMOUNT $       ____________

 9. FUND TRANSFER: YES__ NO   X    AMOUNT $_____________

10. FROM ACCT. #: N/A

11. TO ACCT. #: N/A

12. REASON FUNDS AVAILABLE FOR TRANSFER:  N/A__________________

13. PRICE ANALYSIS: ATTACHED___  NONE    X

B I D   I T E M   D A T A

14. DESCRIPTION OF BID ITEM: See Attachment 1 *.

15. SUPPLEMENTAL MATERIAL: ATTACHED__  NONE X

16. # BID INVITATIONS SENT: N/A

17. # BIDS RECEIVED:  N/A

18. # RESPONSIVE BIDS:  N/A

19. RECOMMENDED VENDOR: N/A

20. BID AWARD AMOUNT:  N/A

21. COMMENTS:  See Attachment 1 *

22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS):   8 *

23. ESTIMATED PURCHASE AMOUNT: $694,181 *    

24. BID TABULATION ATTACHED: YES___ NO _X_

25. TERM OF CONTRACT: Through 9/30/08

26. BID VALID TO: N/A

27. BID PRICE VALID FOR TERM OF CONTRACT: YES   X     NO ___ COMMENTS___

28. WARRANTY PERIOD:  Varies by vehicle, one to three years.

29. DELIVERY TIME:  4 to 6 months.

30. STATE CONTRACT: YES    X  *      NO___

31. CONTRACT #: Florida Sheriff’s Association Bid No. 07-15-0827 *

32. CO-OP PURCHASE: YES   X         NO___   

33. AGENCY: See Attachment 1 *            

34. EXPECTED LIFE OF ITEM: ten to twelve years        

35. ITEM DEMO'D: YES___ NO   X

36. REFERENCES CHECKED: YES___ NO___ N/A   X

37. CONTRACT: ATTACHED___  N/A      X

38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES__ NO___ N/A X

39. CURRENT VENDOR:  Florida Sheriff’s Association

40. CURRENT PRICE: Based on the 2007 Florida Sheriff’s Association

                 Bid No. 07-15-0827.

*   See corresponding comment on Attachment 1 

REPORT PREPARED BY:               _______________________      ____________

                                                               Reinhard Muller                                         Date

                                                               Supt., Fleet Services

REVIEWED & SUBMITTED BY:            _______________________     ____________

                                                               William M. Brant, P.E., Director                Date

                                                               Public Works Utilities & Engineering

REVIEWED:                                      ________________________       __________

                                                              D. Mike Good, City Manager              Date

_____Approved   ______Denied                      _____Hold for Discussion

COMMENTS:

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